How to write an email?
E-mails can have a formal business style or informal style similar to spoken English.
The formal e-mail is similar to a standard business letter, but usually it is shorter.
The formal e-mail should begin with “Dear” and finish with “Best wishes” or “Best regards”.
Use formail e-mail if you are writing to somebody outside the company or somebody you do not know well.
Email form:
– Subject line (usually a headline of e-mail)
-Greetings (this is optional)
Example: Hi, Hello,Dear…
-Reason of writing
-Main point
-Closing
Pattern (Formal e-mail):
Dear Mr Robertson
I would like you to invite you for lunch after your visit to our company. We are planning lunch next week if you have time. Our managing Director, Morgan Anderson, will also come.
I will book a table at an Italian restaurant, Giotto, at 2 p.m. on Monday. The restaurant is next to your hotel in New Oxford street.
I hope you can join us. Please can you let me know this week.
Best wishes
Monica Atkinson
Monika Atkinson – Head of PR
Cherry London
Box 52
London W1
The informal e-mail is for people you know well inside or outside the company. An e-mail often begins with Hi or Hello and finishes with Regards or CU. CU is a business English slang and it means See you!
Pattern (Informal E-mail):
Hello, Stella
I made an interesting contact at the seminar last week. Justin Cooper is in charge of research and development at Monumental Electronics in Manchester. He wants to know more about our new training software and wants you to contact him. Here is his e-mail address:
Hope he’s useful for you!
CU
Vicki
Business English Slang used in informal e-mails:
1. TBH or LBH
To Be Honest
Let’s Be Honest
Lbh, the company owes money to more than 60 banks.
2.NBD
No Big Deal
He can’t join the trip but it’s nbd.
3.V – means verry
I am v interested in this job opportunity.
4.def which means definitely
He’s def not attending the presentation.
5.NSFW or SFV
NSFW – not safe for work
SFV – safe for work
This file is NSFV, open it when you are out of the office.
6.FYI
for your information
FYI, I have heard Debra is getting a bonus this month!
7.OMW
on my way
I am stuck in traffic, but I am OMW.
8.OOO
out of office
Next month I am going to be out of office.
9.LMK
let me know
LMK if you will be able to come to office tomorrow?
10.BRB
be right back
I need to copy a paper I’ll BRB!