Where do you stay? Is your office in one of the main cities? What a weird question right? If you have an office in the main city shifting can be done easily. Bangalore, Delhi, Hyderabad, Pune, Mumbai, these cities have big branches of some good packers and movers but what about small places. You may find it hard to get good packing and moving services for office relocation. Office relocation can be very complicated at times than shifting household goods.
A lot of planning and preparation goes into smoothly shifting an office. Damaging your office accessories and goods in a hurry can bring you loss. When you are shifting the entire office, you need to take care of a lot of things. Like for instance, you need to ensure the safety of not just the documents, but also the computers, servers, furniture, and other common accessories. You also have to work towards minimizing downtime.
To manage all this and more you’ll have to organize and strategize towards shifting your office smoothly. You will have to work in advance on this. Nowadays we have efficient packers and movers specialized in office relocation. Such office relocation service providing companies are equipped with packing and office relocation, end-to-end planning for big, medium as well as small corporate offices and companies.
They take care of everything starting from packing and moving documents, printers, servers, computers, desktops, file racks, cupboards, and other furniture. These team members are trained to carry out the excessive workload in no time. they help you with a safe and hassle-free relocation.
Having shifted the office in the same city can be trouble, thinking of shifting to a different state can be furthermore troublesome. For that, you’ll require the help of interstate office relocation services.
Things to consider while shifting the office
It won’t be an easy decision to make. With the decision comes several challenges. If you are mentally prepared you will be able to face them. If it’s your business and office that is getting relocated, you’ll have a lot of things to worry about. To not have to face loss while you relocate, you better keep a few points in mind.
Here, are a few things that you must keep in mind while relocating your office or business. Make use of these points to benefit during your office is being shifted.
Reputation and safety factors
Safety factors need to be considered first and foremost when you are planning to relocate your office to a new address. The new location will matter a lot when you go on to start your already established business there. If the workplace environment is not supportive or friendly, it will not only affect the business but also, you’ll find it difficult to retain talented employees.
The number of clients and potential customers can get affected and get reduced substantially if the new location is not good. Hence, having a deleterious effect on your reputation and the brand image.
So, before you plan to relocate your office make sure to run a thorough research on the new location and the people. The place is not only important because of its environment but also its people who will uphold the reputation and safety.
Proximity to target customers
Why are you shifting to a new location?
People relocate their offices due to several reasons. Some may shift for a better environment, other shift for a better rental place. If your new location is closer to the targeted customers, then it will benefit your business highly. If it turns out to be the opposite, you may incur a heavy loss. You’ll have to then start looking for another better place in the market.
This is mainly because of losing your target and potential consumers to the competitor. This can even destroy your brand reputation drastically. In such a case, you’ll need proper planning and strategizing before you shift. You can talk to your consumers, take their feedback about the whole shifting scene.
You’ll receive numerous pieces of advice, but you can also get good feedback and insight into the whole scenario. If your customer agrees with the shift, then that is definitely a green signal for the move. If they don’t agree with it, you may want to rethink your options, or else it will end up becoming a complete failure.
Losing talented employees
Wherever you go you’ll get employees easily, there is so much unemployment. But will they be talented and trained?
You will have to train all your new employees from the very beginning. If you relocate your office to a new location that is far away from the old place, your employees may find it difficult to commute. Some may agree with the relocation and may continue working for you but what about those who can’t. Some of the trustworthy ones can be very difficult to replace.
There is a slight chance that people who are initially comfortable with the move are simultaneously looking for another job. So, one of your main concerns will be losing some of the old employees when you shift.
Research on the new location
As discussed before, you need to do thorough research on the new location you are planning to move your office too. You don't have to rely on the broker or one source on gaining some report. Before reaching any decision, you must do enough research on the demand for the services and products you can provide.
Talk to a few people who have enough knowledge about the area you are dealing in. These people can provide you with the necessary advice and guide you properly in your business. It will also provide a first-hand account of the area with essential input on decision-making.
Promotional and visibility strategies
Have you thought about the exact location you are planning to move your office, too? As visibility is an important aspect of establishing a profitable business. If you want your business to flourish in the new place, you may want to consider the prime location of the office. Check if it is near any station, mall, or has regular footfall. This will be advantageous for your business.
With a regular footfall, your business will gain publicity and people will visit your services and products. This is very important to establish your business in the initial stages after the relocation. This will help you create a brand name in the new place.
Once you start getting noticed you can take the help of innovative promotional strategies to further publicize your business among potential customers and clients. Hence, it will make your shifting successful and run profitably.
Operational costs
Operation is an essential part of the business and it becomes very important to have a hold on the operational costs. If you relocate to a new location, you’ll have to consider the operational costs as well.
Doing thorough planning and research can make things work out smoothly. Check if the new location has any tax disadvantages and advantages and take sales tax into the account. Even the charges on the commercial lease differ state-wise. You may have to pay extra commercial rent for the property making another point of concern for you to take care of.
Ensure that shifting to a new place can hurt the taxes paid by the customers. This may lead to you losing potential customers to the competitor due to this reason. Indirectly you’ll lose all your customer to your customer.
Factors affecting other expenses
If your business is big, shifting it to a new location can be troublesome. There are many expenses associated with a business. You’ll have to consider the packing and moving charges with the transportation cost while relocating the office. Furnishing the new place, getting ready for the new business, training new staff, promotional activities, other such things will come under additional costs.
For shifting purposes, you’ll require commercial packers and movers. To design your new office will require the assistance of an interior contractor. All these things will also come under extra expenses. After considering all these points you can decide about moving to a new location.
In the initial stage, you’ll have to spend a lot of amount on promoting and advertising your business. To your old customers, you may have to throw in some offers to maintain the comradeship. Establishing new contacts and contracts with new vendors will also cost you. The manpower, availability of the raw material will require a lot of investment.
If you’ve moved to an expensive area you can increase the rate of your goods and services to manage your cost. This may cost you some of your potential customers. These pros and cons of shifting to a particular location should be considered deeply before making any decision.
Consider the premises of the business
As mentioned earlier surrounding area and the business premises should be safe for you as well as the employees. If you are going for a rental property, then you may want to consider the rent amount. If it is more than what you expect to make, it will be better if you drop the idea of shifting to this place.
For the business establishment, you may want to calculate the net worth of the location and its proximity to the market area. If other business shares your client base, it could pose a problem for your business. Amenities should also be considered that will make the location advantageous for you. For example, if you provide medical services, being near a hospital will always be advantageous for you.
A parking facility is another point that could help you draw potential clients to your business. This will have a big impact on your business.
Workplace culture
Sometimes we may plan something, but the reality may differ from our expectations. Even the work environment may change once you relocate to a new place. Relocation of the office may bring about big changes in the attitude of the employees. This could become a problem as it gets difficult to implement similar work culture in the new location. A lot of disparity may affect productivity. So, consider this point well while relocating your office or the business to a new location.