Let's face it, as office professionals it's challenging enough completing all of our tasks in a given day and consistently strive to master our craft or obtain new skills.
Time is of the essence - no matter your experience level, role, or industry, here are a few free, easy-to-use, and privacy compliant tools you can start using right now to save you hours (or at least a few headaches) every work week, no credit card required - ever.
1. searchable.ai - a file manager for everything
Before discovering searchable.ai I can confidently say I've spent days if not weeks of my life searching for that file, that version of it, or specific text within. Rummaging through different email accounts, across Slack channels, GDrives, OneDrives, Trello, etc.
This wild goose chase would would send my cortisol levels through the roof, and for a deliverable on a time crunch I'd struggle to render a version of "I can't find it, looking" without it sounding like the adult version of "my dog ate my homework".
My favorite feature is that it extracts and organizes every email attachment in your inbox, never having to use the cringe Outlook or clunky Gmail search features again.
Wait, actually, tied for my favorite feature is, aside from indexing across all your cloud repository file names, but you can query specific text contained in all your files, from everywhere. 🤩
Rumor has it there are over 12 more integrations on the product's dev roadmap in addition to the current Gmail, GDrive, Box, Dropbox, Outlook, OneDrive, Slack, and Asana integration capabilities...godspeed.
We must protect the team at searchable.ai at all costs. 🙏
2. dictation.io - transcribe any spoken voice in real-time
We've all been here -
that team sync meeting you've been dreading since waking up is coming to a close, the ritual split second of awkwardness between goodbye and the video stream ending happens, and you can finally take that post-Zoom meeting exhale. You step away from your desk to make yourself a (second) cup of coffee, check your socials, and take the dog for a stroll.
You return to your workstation to review the action items you jotted down just minutes before but wait...what exactly did you mean by "send q file"? Surely you knew at the moment, but did you need to send this quarter to date? Last quarter? All QFY21? Uh-oh.
Dictation.io allows you to transcribe any spoken audio, from anywhere, in real-time. Gone are the days of trying to actively listen, effectively respond, and frantically take ample meeting minutes.
No account creation required, and its versatility is infinite. To conserve your upper body strength, ditch the keyboard all together and use its voice to text feature for just about anything.
3. Dashlane - THE password manager for everything
Since the days of AIM and MySpace, logins and password management was once the Achilles heel of my online experience. Today, given the sheer volume of essential work and recreational SaaS, keeping track is literally impossible.
While there are plenty password managers on the market that all basically perform the same thing, trust me when I say I've used them all, and I can confirm Dashlane is far superior.
Aside from the usual password manager features found across the board, what sets Dashlane apart is that it allows you to use face ID for every app on your iOS devices, use your fingerprint on laptop devices, and save all of your credit card details (without having to reference the card CVV).
And the best feature is the ability to share passwords as a token with anyone via email rather than the actual password itself, saving time and cost eliminating the need to purchase new user seats or create guest accounts.
There are paid subscription options with even more swanky features but I've been using the free version for over a year now with ease.
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MC